Accounting functions are configured according to the agreed operational and reporting requirements.
Excel Accounting Solution
Excel-based accounting
configured for business requirements.
A structured Excel-based accounting solution designed for orderly transaction capture, dependable reporting and direct oversight of financial data.
South African professional servicesWestville, Durban · Serving clients nationally
Purpose-built workbook
A structured accounting solution in a familiar environment.
The Agape PA Excel Accounting Solution connects transaction capture, accounting records, control schedules and management reports within a familiar Microsoft Excel environment.
Configuration is based on agreed operational and reporting requirements while keeping each entity’s information separate, orderly and ready for review.
The business retains control over where the workbook is securely stored, backed up and shared with authorised users.
A practical interface for businesses already comfortable working with Microsoft Excel.
Configuration, migration and ongoing accounting assistance can be scoped to operational requirements.
Available functions
Integrated accounting functions.
The final functions depend on the solution and service scope agreed with Agape PA.
Business dashboard
A clear view of sales, expenses, profit, cash flow, receivables and payables from one central reporting area.
Customers and invoicing
Maintain customer records, prepare invoices and quotations, and monitor amounts received and still outstanding.
Suppliers and purchases
Keep supplier details, record purchases, track bills and review outstanding supplier balances.
Banking and reconciliation
Record bank transactions and compare the accounting records with bank statements to identify differences.
Journals and adjustments
Capture general journals such as accruals, prepayments, depreciation, petty cash, tax adjustments and corrections.
Financial reporting
Produce a trial balance, general ledger, income statement, balance sheet, cash-flow information and ageing reports.
Employee and payroll records
Maintain structured employee and payroll information and produce agreed monthly summaries.
Company settings
Configure company details, currencies, tax treatment and a chart of accounts suited to the business.
Project tracking
Monitor project income and costs to understand performance, profitability and amounts still to be billed.
Financial reporting
Financial information from transaction processing to reporting.
Connected ledgers transform day-to-day entries into information for management review, accountant oversight and tax preparation.
Profit and lossBalance sheetTrial balanceGeneral ledgerCash-flow informationCustomer ageingSupplier ageingBank reconciliationTax-related summaries
Application
Suitable business profiles.
Small and medium businesses
Bring invoicing, bookkeeping, reconciliations and reporting together in a familiar environment.
Freelancers and professionals
Track clients, assignments, income, expenses and profitability without an unnecessarily complex system.
Contractors and consultants
Organise project transactions and compare revenue, costs and margins by assignment.
Home-based businesses
Maintain orderly records and gain a clearer view of cash flow and business performance.
Multiple entities
Use separate, clearly identified workbooks for each company while maintaining a consistent accounting structure.
Accounting support clients
Create an organised workflow for records that can be reviewed and supported by Agape PA.
Implementation
Structured configuration and handover.
- 01Understand the business
Business activities, transaction volumes, reporting needs, users and existing record-keeping processes are reviewed.
- 02Design the accounting structure
The chart of accounts, customer and supplier records, tax settings, bank accounts and reporting layout are agreed.
- 03Configure and test
The workbook is prepared, formulas and controls are reviewed, and sample transactions are tested.
- 04Migrate agreed information
Where included in the scope, opening balances, master data or selected records are transferred into the new structure.
- 05Handover and guidance
The configured solution is delivered with practical guidance on capture, review, backup and reporting.
- 06Ongoing accounting support
Agape PA can provide separate bookkeeping, review, financial reporting and tax services when required.
Accounting controls
Financial controls within the Excel environment.
Assess the full cost of an accounting system.
Consider subscription charges, add-on costs, user limits, data access and the support your business requires before choosing a system.
Establish an appropriate accounting structure.
A suitable chart of accounts, double-entry records, regular reconciliations and protected formulas are essential for dependable reporting.
Convert transactions into management information.
Keep records current so dashboards, ageing schedules, cash-flow information and financial reports reflect the business accurately.
Control requirements
Data security, backups and professional oversight.
- A licensed, supported version of Microsoft Excel or Microsoft 365 may be required.
- The file should be stored securely with reliable backups and access limited to authorised users.
- Separate company files should be maintained for separate legal entities.
- Users remain responsible for complete, accurate and timely transaction capture.
- Complex accounting, tax and statutory matters should be reviewed by an appropriately qualified professional.
Contact Agape PA